Operations Coordinator

Full Time
EXPIRES 21 May, 2022

Job Location

Georgetown

Description

The responsibility of the Vessel Operations Coordinator includes documentation management, updating shipping systems and providing and updating relevant parties with required voyage information, while coordinating and supervising vessel activities.
Work Hours: Monday to Friday, including weekends as needed

Requirements

• Customer service • Meeting goals • Self-confidence • Product knowledge • Presentation skills • Client relationships • Verbal and written Communication skills • Ability to work with minimal supervision

  • 3-5 years’ experience in the shipping industry

  • Secondary school level qualifications completed

  • Proficient in Microsoft applications

  • Proficient in shipping systems, such as Nav Aids, Acyuda, etc

Responsibilities

Job Responsibilities


     
  • To coordinate and supervise all vessels’ arrival, departure activities and cargo operations at all ports where the company operates, and prepare all relevant logs, and documentation required.

  • To supervise the company’s operations and logistics reporting which involves field work

  • Ensure all queries and claims are addressed to all relevant parties in a timely and precise factual manner

  • Uploading of Manifests

  • Preparing Amendments as needed

  • Preparing of TDR as needed

  • Scanning and uploading invoices into SGI and updating SGI for vessel activity as needed

  • Ensures all systems, internal and external are updated with required information, including but not limited to vessel activity, container movements, etc.

  • Supervises, maintains and provides updates for any equipment and hazardous cargo related matters and provides the related reports

  • Check EDI transmissions and correct any errors

  • Provide excellent unparalleled customer service and maintain a professional working relationship with all company’s stakeholders, internal and external

  • Ensure company records are organized, updated, current and readily available for examination. This will include coordinating with other staff members to ensure the efficiency and effectiveness of filing systems

  • To always adhere to and promote the company’s policies, guidelines, and procedures, meeting all KPI and reporting standards.

  • Perform any other duties, including administrative duties as assigned by your managers

  • Daily monitoring of all communications, and coordinates with all departments, terminals, planners and principals, and other key parties, as well as ensuring that timely responses/reports/updates are given within deadline requirements

  • Ensures compliance of all local report requirements within deadlines for all Statutory Authorities, including but not limited to Customs and Excise, Immigration, Maritime services, Health Authorities, Terminal etc.

  • Contributes to team effort by accomplishing related results as needed and communicating the same to all team members.

  • Identify weaknesses and recommends changes in products, service, procedures, and policy by evaluating results and competitive developments and changes to individual customer needs and reporting the same to management.

  • Resolves any raised complaints, including those received by principals and vendors, by investigating problems, developing solutions, preparing reports, and making recommendations to management.

  • Report any areas of potential risk which may attract penalties or pose as a loss to management as soon as possible

Remuneration

150000   GYD

Apply now

Applications can be sent to ajagmohan@eaastaff.com

Apply Online
You may alternatively apply for this job online with your SkilledGuyanese profile.
Your application will be emailed to the employer immediately.
Then, the employer will be able to view your application on our website.

A JOB BY

Eve Anderson Recruitment Guyana Inc.



Overview

Eve Anderson Recruitment Limited was founded in 1970 and pioneered the recruitment industry in Trinidad and Tobago. Since its inception, we were the leading staffing provider to local and multinational companies entering Trinidad and Tobago and played a major contribution to managing key events in the country’s history. Today, we look forward to continuing this legacy and further developing the organization. We have established our sister company in Guyana in 2020, Eve Anderson Recruitment Guyana Inc.
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