Procurement Administrator

Full Time
EXPIRES 21 Jul, 2022

Job Location



The Procurement Administrator is a key member attached to the Finance Department focusing on the Procurement functions of the Company's operation in Guyana. He/She will report directly to the Finance Manager and will offer relevant support as required.


  • 5 subjects CXC inclusive of Maths and English and/or Diploma in Business or related field from a recognized University or educational institution.
  • 1-3 years relevant experience in similar capacity. 
  • Good knowledge and understanding of the Procuement Laws of Guyana.
  • Proficient in Microsoft Suite applications.and very organized. 
  • An ability to handle sensitive and confidential information with exceptional judgment and discretion. 
  • Strong communication skills, both verbal and written.
  • Ability to multitask.



  • Preparation of Client Quotations based on client requests.
  • Maintain accurate auditable records of all client related procurement transactions.
  • Examines and evaluates vendor quotations ensuring it meets the client requirements.
  • Examines, evaluates and reconciles client Purchase Orders against quotations submitted.
  • Examines, evaluates and reconciles vendor Invoices against client Purchase Orders.
  • Prepares and submits client rebilling packages ensuring completeness to Finance.
  • Update and distribution of Client and Organizations Open Purchase Order reports.
  • Liaises with clients as it relates to outstanding orders to be delivered, quotations pending, validation and verification of customer requirements.
  • Establish and maintain Vendor Files, Vendor Database, and Contract/Lease Files.
  • Assist with the Vendor Pre-qualification exercises.
  • Assist with Vendor Supplier Evaluations.
  • Maintain QMS requirements in Guyana.
  • Track authorizations and correspondence.
  • Maintain computer database for the contract management system.
  • Manage the ordering and distribution of Stationery companywide.
  • Source and determine reliable vendors as per company/client requests.                                                                                  
  • Maintain accurate auditable records of all procurement transactions in accordance with Records Procedure.
  • Analyzing prices, viability an effectiveness of vendors.
  • Examines and evaluates supplier responses and ensures that the contract follows original solicitations and statements of work.
  • Costing and Budgeting of grocery orders for approval.
  • Submitting of Cheques/Cash request as per grocery order to Finance department.
  • Weekly Rebills.
  • Preparation of Variance Reports.
  • Submit Rebill documents to AR.
  • Assist in formulating company Approved Supplier Listing.
  • Submit RFQ’s to Suppliers.
  • Liaise and coordinate with Finance & Accounting department (AP) for payments to suppliers.
  • Splitting of Grocery Orders in accordance with company vendor listing.
  • Create Purchase Orders from Purchase Requisitions.
  • Track and Close “Open” Purchase Orders.
  • Updates and maintains system data.
  • Any other duties as assigned.


To be discussed at the interview.

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Kindly submit all applications to the HR Manager at 

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Centipede Offshore Guyana Inc.


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