Personal Assistant/Confidential Secretary

Full Time
EXPIRES 13 May, 2022

Job Location

Georgetown

Description

The Personal Assistant/Confidential Secretary is responsible for providing secretarial, clerical and administrative support to top Management.  He/she provides responsive and high-quality services in a high pressure, dynamic environment and consistently demonstrates a strong sense of accomplishment as collaborative efforts to meet the needs of the offices. 

Requirements

  • A Diploma in Business Administration or related discipline. 
  • Three (3) to five (5) years proven experience, working in a fast-paced environment in an administrative capacity, interfacing internally and externally.
  • Proficient in Microsoft Office Suite
  • Excellent written and verbal communication skills. 
  • Exceptional interpersonal skills
  • Discretion and confidentiality
  • Demonstrate honesty and trustworthy
  • Outstanding organisational and time management skills
  • Proficiency in appointment scheduling software such as MS Outlook.
  • Ability to multitask and prioritize daily workload
  • Ability to manage internal and external correspondences
  • Advanced typing, note taking, record keeping and organizational skills.
  • Knowledge of cultural awareness and sensitivity
  • Demonstrate sound work ethics.
  • Supervisory skills
  • Pleasant personality and customer service oriented. 

Responsibilities

  • Receive, direct and relay telephone messages, fax messages and emails.
  • Maintain a general filing system.
  • Plan and execute the preparation of all physical and virtual meetings.
  • Type and prepare confidential documents, arrange and ensure delivery.
  • Carry out personal errands for the Executive.
  • Prepare and update relevant files and reports.
  • Manage incoming and outgoing correspondences and documents for the Executive’s office.
  • Schedule and coordinate appointments, meetings and events, including registration and travel arrangements, as necessary.
  • Transcribe drafts, minutes, proofreads and revises correspondence, memos, flyers and agendas.
  • Assist in the completion of various regulatory forms, notices, press releases and other communications, which may require posting and/or publication.
  • Assist with customer inquiries and problem resolution.
  • Disseminate information to relevant personnel.

Apply now

Please email your Letter of Application and Curriculum Vitae by April 21, 2022, addressed to:

Administrative Officer

Human Resources Department

Muneshwers Limited

45-47 Water Street, Georgetown

Email: vacancy@muneshwers.com

Subject line: ‘Application – Personal Assistant/Confidential Secretary

Only short-listed applicants will be contacted.

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A JOB BY

Muneshwers Ltd



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