Junior Administrative Assistant

Full Time
EXPIRES 23 Sep, 2022

Job Location

Giftland Mall & Amazonia Mall


The Junior Administrative Assistant is responsible for assisting Senior Administrative Assistant with all administrative task of Urban Life/MVP Sports at Giftland Mall and Amazonia mall locations.


Job Requirements/Specifications


  • At least five (5) subjects CXC, inclusive of Grades 1 to 2 in Mathematics and English.
  • Certificate in similar field will be an asset.
  • Competency in MS Office & databases.

Experience: At least one (1) year experience in similar position.

Essential Skills:

  • Attention to detail and Strong Problem-Solving Skills
  • Ability to work independently and without constant supervision
  • Time Management Skills and ability to prioritize work
  • Strong Organizational skills with ability to multi-task
  • Excellent knowledge of Excel Spreadsheets & word processing tools (MS Excel, Word)
  • Basic Understanding of databases
  • Working knowledge of office equipment, computer hardware & Peripheral devices
  • Good Oral and Written Communication Skills

Other Skills:

  • Aptitude with numbers
  • High Concentration Level
  • Fast Typing Skills
  • Accurate Data Entry skills
  • Customer Service Skills

Job Conditions

Must be able to work multiple locations and flexible hours

Mental Requirements: High    

  • Data Analysis
  • Problem Solving
  • Decision Making
  • Innovation/Creation
  • Writing/Composing
  • Reading
  • Synthesizing Information
  • High Level Memory


Duties (include but not limited to):

  1. Preparation of all check off sheets & ensuring all sheets are ready before any Overseas shipment arrives
  2. Updating check off sheets & verifying all goods are received and accounted for Overseas shipments
  3. Verifying & Overlooking offloading of Container shipments to ensure all boxes accounted for, organizing necessary tools & porters needed to offload containers
  4. Prepare Inventory transfer sheets & Organizing inventory transfers
  5. Entering repeated items for Overseas shipments & other small overseas shipments accurately in the system
  6. Providing stock count sheets for negative inventories, investigate & correct all discrepancies
  7. Investigating & correcting all other inventory discrepancies
  8. Assisting with updating products images & descriptions on website
  9. Filing of all relevant paperwork accurately
  10. Any other task assigned from time to time

Assisting with:

  1. Preparation & Issuing Cheque payments
  2. Ensuring all utility bills are being paid before due dates
  3. Updating, prepare & issue company policies, Memo’s & SOPs
  4. Updating & maintaining accurate records of all employee’s annual leave
  5. Scheduling Interviews
  6. Scheduling, follow up & ensuring applicants completes all relevant test & forms required for interviews
  7. Keeping track & organizing cashier bags
  8. Organizing & requisition of items stores as the need arise
  9. Keeping records of inventory & store items kept in storage room & transferred to other locations
  10. Reporting on any store issues to mall managements & following through to ensure issues were resolved
  11. Managing all online orders, calling customers to confirm orders, putting through orders on behalf of customers when the need arise, organizing delivery & following up to ensure all orders are fulfilled in a timely manner
  12. Filing of all relevant paperwork
  13. Any other task assigned from time to time.


Attractive Salary 

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Please email applications to : admin@urbanlifegy.com

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Urban Life


Urban Life, established in February 2018 carries a range of brand name Men’s Clothing, Footwear, Accessories and Fragrances. MVP Sports, established in December 2018 carries a range of quality sportswear and shoes from all the top brands.
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