Executive Secretary

Full Time
EXPIRES 02 Feb, 2023

Job Location

2442 Track A Plantation Providence EBD

Description

Reporting to the CEO, the Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. 

Requirements

  • Follow the organization procedures & Policies
  • Should be proficient in Computers - Internet, MS-Office
  • Communication skills
  • Interpersonal skills
  • Organizational skills
  • Active Listening
  • Professional Ethics
  • 5 years experience in the same or similar capacity
  • CSEC with passes in Mathematics & English

Responsibilities

The tasks of the Secretary will include but are not limited to:

  • Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment.
  • Prepare letters, a portion or all of which may be composed or compiled on the basis of personal knowledge of the subject matter.
  • As instructed or in accordance with precedent, direct mail to other staff members for their action.
  • Arrange for and schedule appointments for the executive, including interviewing callers and making proper referrals; prepare material and make arrangements for meetings as required.
  • Study reports received, check and compare with previous reports or other data, and bring to the attention of the executive significant items, changes, errors or omissions.
  • Maintain for the executive up-to-date management manuals, directives, organizational charts and keep the executive informed of changes.
  • Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office.
  • Do a ticket review of all the department heads on a weekly basis
  • Take and transcribe dictation, type and maintain office records.
  • Answer telephone and reply to questions in accordance with general instructions or refer calls to appropriate staff member.
  • Develops and maintains spreadsheets.
  • Ensures executive is appropriately prepared for daily activities. 
  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
  • Reviews incoming correspondence and identifies items of special interest to manager or others.
  • Screens items that can be routinely handled and prepares appropriate responses.
  • Based on a knowledge of the executive's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
  • Coordinate and negotiate with suppliers or contractors as required for necessary job assignments to be given.
  • Relay information on suppliers or contractors to executives for comparing of cost, availability and time needed for best completion or supply of service.
  • Provide relevant support and coordination for inter-office, location specific meetings on behalf of the Guyana office.
  • Performs any other lawful duties assigned.

Remuneration

To be discussed at the interview.

Apply now

Interested and Qualified Aspirants, send CVs to meicin.charley@tau.edu.gy

Texila American University

Lot 2442 Plantation Providence, East Bank Demerara, Guyana

Telephone #: 592-676-1800

Apply Online
You may alternatively apply for this job online with your SkilledGuyanese profile.
Your application will be emailed to the employer immediately.
Then, the employer will be able to view your application on our website.

A JOB BY

Texila American University

Texila American University



Overview

Texila American University (TAU) , one of the best Caribbean Medical Schools is located in Guyana, the only English-speaking country in South America. TAU offers several Health Science programs with a high level of professionalism, exactness and problem solving skills. The University is committed to providing the best-in-class programs that facilitate further education and knowledge throughout their life.
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