SKILLEDGUYANESE.COM Executive Assistant to the Dean
Job Location
Description
To provide comprehensive administrative and operational support to the Dean, ensuring the smooth execution of academic programs, faculty management, and student affairs. The EA acts as the primary administrative liaison for the Faculty Executive Team.
Reports to: Dean of the College of Medicine / Dean of Academics
Requirements
Education: CXE/Bachelor’s Degree in Management, Education Administration, or a related field. A Master’s degree is a distinct advantage in a university setting.
Experience: 3–5 years of administrative experience, ideally within a Higher Education or Healthcare institution.
Local Knowledge: Familiarity with the Guyanese education system and medical landscape is highly preferred.
Key Competencies
Technical Proficiency: High level of skill in Microsoft Office and experience with University Management Systems (LMS/ERP).
Interpersonal Diplomacy: Ability to manage high-stress situations involving student concerns or faculty disputes with a calm, professional demeanor.
Responsibilities
Academic Governance Support:
Coordinate and act as Secretary for Faculty Board meetings, Curriculum Committee meetings, and Academic Appeals.
Maintain records of faculty appointments, tenure reviews, and performance evaluations.
Accreditation & Compliance Liaison:
Assist the Dean in gathering data and preparing documentation for accreditation bodies (e.g., National Accreditation Council of Guyana, CAAM-HP).
Ensure all academic files and student records handled by the Dean’s office meet regulatory standards.
Student & Faculty Interface:
Act as the first point of contact for students seeking the Dean's intervention on academic issues or grievances.
Manage the Dean’s communication with Adjunct Faculty and Clinical Preceptors at partner hospitals (e.g., GPHC).
Clinical & Semester Coordination:
Maintain the annual academic calendar, tracking key dates for white coat ceremonies, clinical rotations, and final examinations.
Prepare briefing materials for the Dean regarding student rotation schedules and site visits.
Office Management:
Proactively manage the Dean's calendar, prioritizing academic deadlines over routine administrative tasks.
Draft formal academic correspondence, including recommendation letters, dean’s lists, and disciplinary notices.
Texila American University Inc.
Overview
Texila American University Guyana is a leading private higher education institution based in Providence, East Bank Demerara. Established in 2010, the university is part of the global Texila American University network, with a strong focus on delivering internationally recognized education in health sciences, medicine, business, and management.
Serving a diverse student population from over 70 countries, Texila combines academic excellence, clinical training, and research-driven learning to prepare graduates for global careers. The institution offers a range of undergraduate, postgraduate, and professional programs through both on-campus and flexible learning formats.
Texila American University Guyana is committed to developing skilled professionals who contribute to the advancement of healthcare, business leadership, and public health systems locally and internationally. The university is accredited by recognized bodies and aligns its programs with global standards, ensuring graduates are equipped for competitive career opportunities worldwide.
As an employer, Texila fosters a multicultural, collaborative, and growth-oriented work environment, offering opportunities in academia, administration, research, and student services. The institution plays a vital role in strengthening Guyana’s workforce by creating employment opportunities and supporting professional development.