Receptionist/ Administrative Assistant

BDO extends across 164 countries and territories, with 111,307 people working out of 1,803 offices making it one of the largest global networks of its kind.

BDO’s brand is built on exceptional client experiences through our service lines in Audit and Assurance, Tax, Payroll, Immigration, Advisory and Consulting.

As an ACCA Approved Employer, we are committed to a supportive work environment which provides unique benefits and fosters enhanced development of ACCA members/ trainees.

The Administrative Assistant/Receptionist will be the first point of contact for clients and visitors and will provide essential administrative support to ensure the efficient operation of the office. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle a variety of tasks with professionalism and efficiency.

We are open to hearing from all interested candidates who meet the following requirements:

 Education: 6 CSEC Subjects including English.

Associate’s degree or relevant certification is a plus.

Experience: Previous experience in an administrative or receptionist role preferred, particularly in a professional services environment.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

Attributes:

Professional demeanor with a friendly and approachable attitude.

Strong attention to detail and accuracy.

Ability to work independently and as part of a team.

Reception Duties: Greet clients and visitors and manage the office’s main phone line and e-mail correspondence.

Administrative Support: Provide administrative assistance to partners and staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.

Office Management: Maintain a clean and organized reception area, manage office supplies inventory, and handle general office upkeep. Ensure that office equipment is functioning properly and coordinate repairs as needed.

Documentation: Prepare and manage documentation, including filing, data entry, and record keeping. Assist in preparing reports and presentations as required.

Client Interaction: Assist clients with inquiries, provide information about services, and ensure a high level of customer service. Handle appointment scheduling and confirm meetings.

Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare and send outgoing correspondence and packages.

Event Coordination: Assist in organizing office events, meetings, and client functions, including setting up rooms and coordinating logistics.