Air Services Limited is seeking a disciplined, confidential, and highly dependable individual with a strong passion for Human Resources to fill the position of Human Resources Assistant. The successful candidate must be capable of supporting key HR functions with professionalism, efficiency, and strict attention to detail.
MINIMUM QUALIFICATIONS REQUIRED
Five (5) subjects CXC inclusive of Grade Two or higher in English and Mathematics
At least one (1) year of experience in an administrative or HR-related field
Computer literacy in Microsoft Office Suite (Word, Excel, Outlook)
REQUIREMENTS
Must demonstrate a serious and professional attitude toward Human Resources.
Ability to maintain confidentiality and uphold company policies at all times.
Must be punctual, reliable, and have a strong sense of discipline.
Must be able to communicate clearly and professionally, both verbally and in writing.
Must be able to draft formal warning letters and other HR correspondence.
Must be organized, thorough, and consistently monitor work for quality and accuracy.
Must be open to constructive feedback and willing to improve performance.
Must be able to prepare and maintain employee files and HR databases.
Ensure that time and attendance is updated on a daily basis for Employees.
Handle filing and record-keeping with a high level of accuracy and structure.
Responsible for preparing expatriate applications and liaising with external agencies such as NIS, GRA, and Immigration.
Must be able to travel when required to handle HR tasks and external processes.
Maintaining all HR files and ensuring that all files and filing cabinets are properly updated.
Performing file audits to ensure that all required employee documentation is collected and maintained.
Update and maintain the HR database (employee listing, birthday list etc.).
Prepare birthday cards for employees.
Ordering and monitoring of stationary and cleaning materials.
Issuing of cleaning materials to other department and update the stock inventory.
Ensure that time and attendance is updated on a daily basis for Employees.
Reconcile Kronos times with roster and any discrepancies to be immediately taken up with the appropriate authority on a weekly basis.
Verify and complete unscheduled hours form submitted by employees.
Prepare the overtime and deduction sheet for monthly payroll.
Processing of GTM Claims
Processing of NIS claims.
Process addition of new employee to Life and Medical Insurance.
Processing of all leave applications.
Prepare leave approval letter for employees proceeding on annual leave and no-pay leave.
Check the department personnel box on a daily basis.
Filing to be done on a weekly basis.
Update stop list as necessary.
Any other related duties that may be assigned from time to time.