Office Clerk/Administrative Assistant

Description

American Construction Inc. is seeking a reliable, organized, and detail-oriented Office Clerk/Administrative Assistant to provide administrative and clerical support to the office and assist with the day-to-day operations of the department.

The successful candidate will work closely with the COO, Office Manager, and other members of management to ensure that documents, records, correspondence, and general office tasks are handled accurately and efficiently.

Requirements

• Secondary school education; additional training in office administration, business, or a related field is an asset.

• Previous experience in an office, clerical, administrative, or customer service position is an asset.

• Basic knowledge of Microsoft Word, Excel, email, and other common office applications.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Good attention to detail and accuracy.

• Ability to maintain confidentiality.

• Ability to follow instructions and complete tasks within required deadlines.

• Ability to work independently as well as part of a team.

• Professional and respectful attitude.

• Reliable, punctual, and willing to learn.

Responsibilities

• Provide general administrative and clerical support to the COO and office manager.

• Assist with preparing, organizing, filing, and maintaining company documents and records.

• Assist with typing letters, memos, reports, forms, and other office documents.

• Receive, sort, distribute, and organize incoming correspondence and documents.

• Assist with maintaining accurate and up-to-date filing systems, both physical and electronic.

• Make photocopies, scans, prints, and other document-related tasks as required.

• Assist with data entry and updating company records and spreadsheets.

• Assist with preparing documents and information requested by management.

• Maintain confidentiality when handling employee, company, financial, or other sensitive information.

• Assist with answering telephone calls, taking messages, and directing calls to the appropriate person when required.

• Assist with receiving visitors and directing them to the appropriate department or employee.

• Assist with scheduling, organizing, and preparing materials for meetings when required.

• Assist with collecting information from various departments for reports and other administrative purposes.

• Ensure that documents are properly completed, organized, and submitted to the appropriate person or department.

• Assist with general office errands and administrative tasks as assigned.

• Perform any other reasonable duties assigned by management