Admin Assitant

The Administrative Assistant makes sure every worker EKAA HRIM brings to Guyana is lawfully able to travel, work and be paid, and that the company's own statutory licences never lapse. The role handles visas, work permits, NIS and GRA (TIN) registration, statutory licences and the worker records that support them.

Statutory compliance is the gateway for this role: a missed deadline that causes a penalty, stops a worker from travelling or working lawfully, or any falsified or altered record limits the overall appraisal rating to Needs Improvement.

• Diploma or degree in business administration, HR or a related field, or equivalent experience.

• Experience handling immigration, work permit, NIS, GRA or licensing paperwork is an advantage.

Roles & Responsibilities

• Prepare and submit visa applications, pay the fees, and arrange attestation for incoming workers.

• Check attested visas for accuracy and send them to workers or agents in time for their travel dates.

• Prepare, lodge and follow up work permit applications, and track permit expiry dates and renewals.

• Submit NIS and GRA (TIN) registrations for every new worker within 3 days of arrival in Guyana.

• Maintain the company’s licence register and renewal calendar, and submit renewals so no licence lapses.

• Provide documents and information to the Auditor’s office on time.

• Keep accurate worker files, trackers and compliance registers, and protect passports and personal data.

• Work with HR, Payroll, Finance and site teams, and report any delays to the HR Manager.