Project Administrative Assistant

The Project Administrative Assistant will provide administrative and logistical support for equipment and operator rental operations at an interior project site. The role will assist with maintaining records, coordinating personnel and equipment, preparing reports, and ensuring smooth day-to-day project administration.

• High school diploma or equivalent.

• Previous administrative or project-site experience is an advantage.

• Good computer skills, especially Microsoft Word and Excel.

• Strong organizational and communication skills.

• Ability to work in a remote/interior location.

• Ability to maintain accurate records and work with minimal supervision.

• Willingness to work flexible hours based on project requirements.

• Maintain daily records of equipment, operators, and project activities.

• Prepare daily timesheets, equipment logs, and work reports.

• Assist with tracking equipment hours, fuel usage, and maintenance schedules.

• Coordinate communication between operators, supervisors, and the main office.

• Maintain project documents, invoices, delivery notes, and other records.

• Assist with accommodation, transportation, supplies, and other site logistics.

• Prepare and submit weekly and monthly project reports.

• Monitor attendance and operator work schedules.

• Assist with purchasing and tracking materials and supplies.

• Ensure all project documentation is properly filed and updated.

• Perform other administrative duties as required by the Project Manager or Supervisor.