HR Generalist

To assist in coordinating functions in recruitment, retention and general HR administration. To work in collaboration with the HR Department to ensure all policies, procedures and initiatives are executed effectively and efficiently.

REQUIREMENTS

• Diploma in Human Resource Management, or a related discipline

• 1 - 3 years’ experience in the field of Human Resources

• Specialized HRM Diplomas and Certificates

RESPONSIBILITIES

Administration:

• Manage Guard service recruitment process:

• Job advertisement

• Shortlist applicants

• Conduct interviews

• Manage the social media account

• Training school processing

• Verify employee information and create ODOO profile

• Act as a liaison between Training Academy and the HR Department

• Oversee Guard Service auto abandon process and prepare termination letters

• Manage the reactivation process

• Manage the Organization’s retirement program

• Monitor and prepare attendance and punctuality letters

• Conduct employee orientation

• Process transfers / re-assignments of hourly employees

• Deprocess employees and ensure completion of the separation process

• Manage external recruiters – contract agreements, processing, verification and payment

• Administer the HR CSR program

• Administer the process for new employees – audits, scanning and uploads

• Assist with the separation process (monthly)

• Administer the ex-employee reactivation process

• Conduct trainee file audits

Compensation and Benefits:

• Process National Insurance claims and handle employee queries

• Liaise with the National Insurance Board on the Company’s behalf

• Assist with disciplinary and Industrial Relation matters

• Administer the Workmen’s Compensation process; provide assessments and reports as required

• Monitor and action items on the incident database

• Process request for financial assistance – loans, donations and funeral grants

• Administer the Maternity leave process

• Process and ensure child/spouse maintenance payments are processed in a timely manner

• Dormitory administration:

• Administrator for all processes and procedures relating to the Dormitory function

• Process new and existing Tenants for payroll deductions

• Ensure Tenants comply with Dormitory policy and prepares letters as required

• Monitor employees on extended sick leave who reside in the Company’s Dormitory

HR Analytics/HRIS:

Human Resource Information Systems (HRIS):

• Assist with the maintenance of the HRIS system and keeping employee records in a digital format

• Assist with ensuring the accuracy of employee data on the HRIS

• Prepare contract profiles of employees as required

• Stay up-to-date with emerging HR technology trends and recommend system enhancements.

• Collect, compile, and analyze HR data, metrics, and statistics, and apply this data to make recommendations for improvement

• Collect and compile HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll, surveys, exit interviews, employment records, government labour statistics, competitors, and other sources, identifying trends and patterns

• Create and distribute regular and ad-hoc HR reports and dashboards for HR leaders and stakeholders

• Assist with conducting audits

• Evaluate the effectiveness of HR programs and initiatives using quantitative and qualitative data.

• Analyze recruitment data to assess the effectiveness of the hiring process, including time-to-fill, cost-per-hire, and source effectiveness

• Assist in workforce planning by providing insights on talent acquisition needs

• Monitor employee engagement survey data and exit interview feedback to identify trends and areas requiring attention

• Analyze compensation and benefits data to ensure market competitiveness and equity within the organization

• Ensure compliance with HR-related laws and regulations by maintaining accurate records and providing necessary reporting

• Utilize HRIS (Human Resources Information System) and other HR technology tools to streamline data collection and reporting processes

Training and Development:

• Assist with annual review of the Training Matrix

• Coordinate activities associated with the Training and Development of Security personnel:

• Basic Security Training (BST)

• Firearm training: Basic. Refresher, Tactical and Remedial

• Defensive Driving

• First Aid, adult CPR and AED

• Canine Commando Training

• International Ship and Port Security (ISPS)

• International Foundation for Protection Officers (IFPO)

• Security Supervision and Management Program (SSMP)

• Certified in Security Supervision and Management (CSSM)

• Client based and industry training

• Pre Sea certification

• CEVO Training

• Vessel certification – Offshore operation, Offshore basic safety and security, Seafarers with security duties, ship captain, deck hand, launch engineer

• Assist with the deployment of Personal and Professional Development Series (PPDS)

• Assist Managers with implementing and maintaining a succession plan

• Conduct employee orientation

• Create and disseminate completion certificates

• Process rank promotions for employees

• Coordinate activities surrounding the Driver’s Program

• Prepare stationery requisition as needed

General functions:

• HR Business Partner

• HR compliance: missing data and audit preparations

• Assist with Industrial Relations matters as needed

• Provide guidance and enforce company policies and procedures

• Liaise with the Accounts department to ensure accuracy of employee records

• Verify information from financial institutions (job letter verification and salary deduction/assignment)

• Prepare correspondence as required

• Prepare reports as required

• Assist with the mass mailing process

• Assist employees with queries

• Maintain employee records – Scan, upload and file documents

• Perform all other relevant duties as assigned