Confidential Secretary

The Confidential Secretary provides high-level administrative and secretarial support to all Directors, including the Chairman, in a professional and discreet manner. The role requires strong organizational, interpersonal, and communication skills, with the ability to handle sensitive information with confidentiality and sound judgment.

Key responsibilities include managing correspondence, records, and filing systems; coordinating office supplies and administrative services; supervising support staff; and assisting with legal and corporate administrative matters such as trademark registrations (local, Caribbean, and North American). The position also supports daily office operations and selected personal and professional errands for Directors as required.

• Diploma in Secretarial Studies, Office Administration, Business Administration, Legal Studies, or a related field
  OR
  A minimum of three (3) CXC subjects, including English Language, combined with relevant secretarial or administrative training and practical work experience

• Formal training or exposure to legal or corporate administrative procedures is a strong asset

• Excellent typing and document preparation skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Sound working knowledge of administrative and legal filing systems

• Strong written and verbal communication skills

• Excellent interpersonal, professional etiquette, and customer service skills

• High level of discretion, confidentiality, and professionalism

• Provide confidential secretarial and administrative support to Directors and the Chairman

• Prepare, type, format, and manage correspondence, reports, and legal/administrative documents

• Maintain organized and up-to-date filing systems (physical and electronic)

• Manage incoming and outgoing mail, courier services, and postal stamps

• Coordinate the procurement and inventory of stationery, cleaning supplies, toiletries, and medication, ensuring accurate records

• Supervise and coordinate the duties of cleaners and office assistants

• Provide clerical support including photocopying, scanning, faxing, and document control

• Assist with the registration, tracking, and renewal of trademarks locally, regionally, and internationally

• Liaise professionally with internal staff, service providers, legal professionals, and external stakeholders

• Run approved personal and business-related errands for Directors as required