Admin Assistant Job Coordinator

This Position will maintain accurate records and databases, assist with inventory and procurement and communicate with clients and vendors.

Knowledge, Skills and Attributes:

• Proven customer service experience in a fast-paced environment.

• Excellent communication, interpersonal, and organizational skills.

• Ability to work independently with little supervision.

• Proficient in Microsoft Office, with aptitude to learn new software and systems.

• Knowledge of oil and gas industry standards and regulations.

Minimum Qualification and Experience Requirements:

• Bachelor's degree or relevant certificate in business, management, or a related field.

• 2+ years of administrative experience.

• Provide administrative support to various departments within the company, including machine shop, manufacturing, servicing and equipment rental.

• Assist in managing and organizing paperwork, records and documentation.

• Handle phone calls, emails and inquiries from customers, vendors and team members.

• Coordinate and schedule jobs, projects and service request for clients.

• Track job progress and ensure that projects are completed on time and within budget.

• Communicate job status updates to clients and team members.

• Maintain and update databases and records related to equipment rentals, customer information and job history.

• Generate reports and analyse data to assist in decision-making.

• Assist in tracking and managing inventory for manufacturing and equipment rental.

• Coordinate with the procurement team to ensure the availability of necessary materials and tools.

• Act as a point of contact for clients, addressing their inquiries, concerns and providing exceptional customer service.

• Perform general office tasks, including filing, photocopying.

• Collaborate with the sales and marketing teams to promote our services to potential clients.

• Ensure that all safety protocols and industry standards are followed in all operations.

• Assist in maintaining compliance with relevant regulations and documentations.