Confidential Secretary

Join our dynamic team as a Confidential Secretary! This pivotal role involves managing sensitive information, providing crucial support to high-level executives, and delivering professional secretarial services. If you excel at word processing, spreadsheet management, and maintaining document databases, we want to hear from you!

• Minimum of an associate degree is highly preferred

• A minimum of three (3) years of business office experience is required

• Prior experience supporting senior management or an executive with global reach is highly preferred

• Must have a demonstrated ability to set priorities, meet deadlines, multitask, and organize efficiently required

• Ability to work in a team environment, and have exceptional customer service and a high degree of professionalism required

• Minimum of two years of related work experience and/or relevant training

• Knowledge of Microsoft Office (Excel, Word)

• Manage and protect confidential documents and information.

• Ensure that sensitive data is stored securely and only accessible to authorized personnel.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare, organize, and maintain files and records, including confidential reports and correspondence.

• Draft, proofread, and edit correspondence, reports, and other documents.

• Handle incoming and outgoing communication, including phone calls, emails, and written correspondence, with discretion.

• Serve as a liaison between executives and internal/external stakeholders.

• Prepare agendas, take minutes during meetings, and ensure follow-up on action items.

• Organize logistics for meetings, such as booking venues and arranging for necessary equipment.

• Assist with special projects and initiatives as required.

• Conduct research and compile data to support decision-making processes.

• Oversee office supplies and equipment, ensuring everything is stocked and in working order.

• Coordinate with other administrative staff to maintain efficient office operations.

• Exercise a high level of confidentiality, professionalism, and integrity in all interactions.

• Handle sensitive issues and information with tact and discretion.

• Provide direct support to executives, including preparing briefing materials and managing their schedules.

• Anticipate the needs of executives and proactively address them.