Administrative Assistant

The Administrative Assistant is responsible for providing efficient administrative and operational support to management and the wider organization. The role involves coordinating office activities, preparing and maintaining company documentation, assisting with financial and compliance-related administrative tasks, communicating with clients and suppliers, and ensuring that records are properly organized and maintained.

The successful candidate should be organized, detail-oriented, trustworthy, professional, and capable of managing multiple responsibilities while maintaining confidentiality.

• Diploma or Associate Degree in Business Administration, Office Administration, Management, Accounting, or a related field.

• Minimum 1–2 years of experience in an administrative, clerical, or office support position.

• Proficiency in Microsoft Office Suite, particularly Microsoft Word and Excel.

• Experience with QuickBooks or other accounting software is an asset.

• Good knowledge of general office administration, filing, record keeping, and document management.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.

• Strong problem-solving and interpersonal skills.

• Ability to work effectively in a fast-paced environment and meet deadlines.

• Provide day-to-day administrative support to management and staff.

• Prepare letters, quotations, invoices, purchase orders, payment requests, reports, and other business documents.

• Receive, organize, file, and maintain company correspondence and records.

• Maintain both electronic and physical filing systems.

• Schedule meetings, appointments, and other company activities.

• Prepare meeting agendas, minutes, and follow-up documentation where required.

• Monitor office supplies and coordinate replenishment as necessary.