Administrative & Operations Assistant (PA-Type Role)

The Administrative & Operations Assistant provides high-level administrative, coordination, and organizational support across the business. This role functions similarly to a Personal Assistant but is not assigned to a single individual. Instead, the position supports company operations, management tasks, and daily administrative workflows, ensuring smooth communication, scheduling, and documentation across departments.

• Diploma or certificate in Administration, Business Management, or a related field (preferred)

• Previous experience in an administrative, PA, or office coordination role

• Valid driver’s license (mandatory)

• Own vehicle is an asset

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Proficient in Microsoft Office / Google Workspace

• Ability to multitask, prioritize, and work independently

• Reliable, professional, and detail-oriented

• Coordinate schedules, meetings, and appointments for management and operations

• Manage emails, phone calls, and internal communications

• Prepare, organize, and maintain documents, reports, and records

• Track tasks, follow up on action items, and ensure deadlines are met

• Assist with procurement, quotations, and supplier coordination

• Support HR-related administration (attendance, leave records, basic onboarding)

• Assist with accounts-related administration (invoices, filing, documentation)

• Maintain confidentiality and handle sensitive information professionally

• Provide general administrative support as required across departments