Finance Assistant

The role is responsible for ensuring transactions are recorded accurately and maintaining financial records. The primary duties are ensuring that accounts payable and pety cash transactions are kept up to date, and regular reports distributed to senior members of the project team. The Accounts Officer will also ensure that the finance team’s processes and procedures are adhered to at all times. 

Essential Qualifications:  

• Five CXC Subjects with passes in English A, Principle of Accounts and Mathematics 

• FIA or CAT Qualification  

Essential Experience:  

• Minimum 1 Year Experience working in a finance team 

Key Tasks: (Description of main purpose of job): 

 Accounts Payable 

• Process invoices in accordance with company policy, verify accuracy. 

• Monitor accounts payable and ensure timely payment of bills. 

• Monthly supplier reconciliations. 

Data Entry and Record Keeping  

Daily 

• Accurately enter financial data into accounting software ensuring correct cost codes and general ledger codes are used. 

• Ensure integrity and security of financial information. 

Petty Cash 

Daily 

• Manage petty cash request and maintain proper documentation for audit and record-keeping purposes. 

• Document petty cash requests – write up petty cash vouchers and log requests on petty cash report 

• Ensure requests are approved by the Finance & Business Support Manager or Project Director 

before issuing cash 

• Ensure any change from cash disbursed is receipted 

• Ensure petty cash report is up to date before the end of each day 

Weekly 

• Issue weekly reports every Friday to FM, CM & PD for review 

Monthly 

• Submit monthly petty cash report on last Friday of every month for month-end review by FM, CM and PD 

Administrative tasks Daily 

• Maintain proper documentation for audit and record keeping purposes 

• Respond to queries by telephone and e-mail 

Key Competencies: 

Managing and Delivering Results 

• Evidence of effective planning and organizational skills including resource management and  

the importance of value for money. 

• Experience of and ability to manage resources including budget. 

• The ability to take personal responsibility to initiate activities and drive objectives through to  

a conclusion. 

• Evidence of managing a team and the ability to deal with and manage performance issues. 

Evaluating Information, problem solving and decision making 

• An ability to rapidly assimilate and analyze complex information, considering the impact 

of decisions before taking action; and anticipating challenges. 

• An ability to make timely decisions. 

• Effective problem solving especially from an operational perspective. 

Building and Maintaining Relationships including teamwork and leadership skills 

• An ability to support, supervise, develop and empower staff in changing work 

practices in a challenging environment within existing resources. 

• Strong team work skills including the ability to build and maintain relationships in an 

inter- disciplinary team and multi-stakeholder environment. 

• An understanding of the complexity of team and team dynamics. 

• An ability to manage difficult and complex situations were conflict resolution  

Is required 

Communication and Interpersonal 

• Excellent communication and interpersonal skills 

• Strong negotiation/influencing skills 

• The ability to interact in a professional manner with other staff and other key 

Stakeholders