Executive Assistant

Executive Assistant

Lead to Influence is seeking a highly organized, proactive, and business-minded Executive Assistant to work directly with the CEO. This is more than a traditional administrative role—you will be a trusted partner responsible for driving execution, improving operational efficiency, supporting business growth, and ensuring the CEO can focus on high-impact leadership activities.

This is a position within a dynamic, purpose-driven organization committed to developing leaders who transform organizations, communities, and nations. We value initiative, ownership, strategic thinking, and continuous improvement. The successful candidate will thrive in a fast-paced environment, demonstrate excellent judgment, and proactively identify opportunities to improve business performance.

Desired Qualifications, Experience & Skills

Must Have

• Degree/Diploma/Certificate in Business Administration, Marketing, Communications, Management, or a related field.

• Minimum of two (2) years' experience supporting senior executives or working in business operations, sales, marketing, or project coordination.

• Excellent written and verbal communication skills.

• Strong organizational, planning, and project management abilities.

• Proficiency with Microsoft Office, Google Workspace, CRM platforms, and business productivity tools.

• Ability to work independently, exercise sound judgment, and proactively solve problems.

Nice to Have

• Experience supporting leadership development, training, consulting, or professional services organizations.

• Familiarity with digital marketing coordination and event management.

• Strong commercial awareness and relationship-building skills.

• Experience improving business systems and operational processes.

Key Duties & Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.

• Prepare agendas, presentations, reports, meeting minutes, and executive correspondence.

• Track action items, strategic priorities, and follow up to ensure timely execution.

• Manage the sales pipeline and coordinate client follow-ups.

• Prepare proposals, quotations, and business presentations.

• Support the planning and promotion of workshops, conferences, coaching programmes, and leadership events.

• Coordinate marketing campaigns, content schedules, and communication plans.

• Monitor marketing performance and recommend improvements.

• Coordinate business projects from planning through execution.

• Develop and maintain operational systems, trackers, and standard operating procedures.

• Ensure exceptional client communication and participant experiences before, during, and after programmes.

• Maintain accurate business records and support invoicing, reporting, and basic bookkeeping.

• Identify opportunities to improve efficiency, productivity, and overall business performance.