ADMINISTRATIVE ASSISTANT

We are seeking a highly organized and proactive Administrative Assistant to join our team within our HR Department. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively.

 Applicants for the position should possess:

• Certificate in Human Resource Management or Business Administration or equivalent from a recognised institution.

• 5 subjects CXC/GCE including Maths and English Grades 1 or 2.

• A minimum of two (2) years experience in Human Resource Management or Administration.

• Must be proficient with computers and working knowledge of Microsoft Office Suite.

Competencies / Attributes

• Applicants must be able to interface and interact with personnel at all levels within and outside of the company.

• Excellent communication and interpersonal skills.

• Attention to detail and accuracy.

• Ability to maintain the integrity of confidential information

Key duties include:

• Keep accurate and up-to-date records of employee information, including personal details, attendance records, leave balances, and performance evaluations.

• Coordinate the onboarding process for new hires, including preparing orientation materials, scheduling training sessions, and ensuring all necessary paperwork is completed.

• Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks. Respond to employee inquiries regarding benefits.

• Support the payroll process by collecting and verifying timekeeping records, assisting with payroll data entry, and addressing payroll-related inquiries from employees.

• Assist in organizing HR-related events such as employee training sessions, workshops, and company-wide meetings. Coordinate logistics, send invitations, and manage event materials.

• Prepare and distribute HR-related correspondence, including offer letters, employment contracts, and termination notices. Maintain accurate records of all HR communications.

• Perform general administrative duties as required, such as filing paperwork, managing office supplies, and answering phone calls. Provide administrative support to other HR staff members as needed.