The Executive Assistant will work directly with the Founder to provide operational and administrative support across day-to-day business activities. This role requires a highly organized, tech-savvy professional capable of managing communications, scheduling, client coordination, and data management for a rapidly scaling marketing agency.
• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Coordinator.
• Excellent written and verbal communication.
• Strong organizational and time management abilities.
• Proficiency in Google Workspace, Microsoft Office, and Notion (or willingness to learn).
• Dependable, self-motivated, and comfortable working under limited supervision.
Preferred:
• Experience in marketing or digital marketing field would be an asset.
• Familiarity with CRM tools and cloud-based platforms would be an asset.
Key Competencies:
• Professionalism.
• Attention to detail.
• Problem solving ability.
• Strong communication skills.
• Adaptability and willingness to learn.
Administrative & Operational Support
• Manage calendars and coordinate meetings.
• Organize digital files, spreadsheets, and Notion boards related to client accounts.
• Compile, prepare and distribute reports as needed.
• File and retrieving corporate records, documents, and reports.
• Handle correspondence, including emails, follow-ups, and internal communications.
• Collect and update performance metrics, deliverables, and reports.
• Support light administrative tasks related to social media campaigns (uploading posts, reviewing analytics).
• Assist with basic outreach through social media or email as directed.
• Accurately recording minutes from meetings.