Jivish & Associates Professional Services are seeking candidates to fill the position of Administrative Assistant. The Administrative Assistant will play a crucial role in the daily operations of our office, ensuring efficiency and effectiveness in a dynamic, fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks and responsibilities while maintaining a high level of professionalism.
Education: Minimum five (5) subjects CXC inclusive of Mathematics and English Language.
Experience: At least 1-2 years of administrative experience in an office environment. Experience in a professional services firm is a plus.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to maintain confidentiality and handle sensitive information.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Personal Attributes:
Professional demeanor and appearance.
Positive attitude, strong work ethic, and a willingness to learn.
Ability to manage time efficiently and meet deadlines.
Office Administration: Manage general office tasks including answering phones, scheduling appointments, greeting visitors, and maintaining office supplies and equipment.
Document Management: Prepare, organize, and file documents, ensuring that they are easily accessible and well-maintained.
Correspondence: Handle and draft emails, letters, memos, and other communications as needed, ensuring clear and professional communication.
Data Entry & Reporting: Input and update data in company systems and assist with generating reports as required.
Client Relations: Act as a point of contact for clients, ensuring a positive and professional client experience both in-person and through phone or email.
Support Team Members: Provide administrative support to various departments or team members as needed, ensuring smooth day-to-day operations.
Jivish & Associates, Professional Services mission is to provide a range of customized services to clients, backed by Integrity and quality, which will add value to their business. These includes Auditing, Taxation, Accounting, Management Consultancy Services, Outsourcing, company-related Services, Financial Planning, legal and corporate services, to clients in all sectors.