Senior Accounts Clerk

The Senior Accounts Clerk is responsible for overseeing all financial aspects of the gas station and mini mart operations, ensuring accurate financial reporting, regulatory, compliance and effective cash flow management. This role requires attention to detail, expertise in retail and fuel accounting, and the ability to lead financial operations efficiently.

a)    Diploma in Accounting, Finance or similar qualification from a recognized academic institution.

b)    A minimum of two (2) years’ proven accounting experience.

c)    Certification in ACCA Accounting.

d)    Experience with QuickBooks, Peachtree or other accounting software.

e)    Certification in Computer Applications including Microsoft Office suite, (advanced Excel certification will be an asset.

• Maintain and reconcile the general ledger, accounts payable, and accounts receivable.

• Accurately post daily sales (both cash and credit transactions) transactions, fuel purchases, and cash deposits.

• Track and categorize and post business expenses, including but not limited to vendor payments, general expenses, operating expenses, payroll etc.

• Recognise and accurately capture Value Added Tax (VAT)

• Oversee cash handling procedures, ensuring compliance with company policies by thoroughly checking daily shift report.

• Reconcile daily cash, MMG transactions, E-Net Wallet and VISA (Debit/Credit) POS transactions.

• Reconcile and Balance Cash Register in Accounting Software.

• Review and report any discrepancies with “Cash Drawer History” in POS software.

• Implement and enforce internal controls to prevent fraud, theft, and financial discrepancies.

• Conduct surprise cash audits and verify register balances.

• Accurately capture staff advances and shortages.

• Monitor fuel and retail inventory levels, ensuring accurate tracking and reporting in accounting software.

• Preform stock counts, adjusting inventory system, apply deductions in correspondence to company policy.

• Investigate discrepancies between physical stock and system records.

• Correct product margins to optimize profitability.

• Preform stock counts and correct inventory system, apply deductions in correspondence to company policy.

• Record fuel runouts.

• Coordinate with vendors to verify invoices and resolve billing issues.

• Assist in cheque preparation.

• Assist in preparing Monthly, Quarterly and Year-End Reports.

• Send off End of Day email reports on work process, finding, difficulties etc.

• Identify cost-saving opportunities and operational inefficiencies.

• Recommend improvements to accounting processes and financial systems.

• Assist in Financial Audits.

• Filing.

• Ensures compliance to all finance policies and procedures communicated by the Accounts Department.

• Complies with Human Resource policies and processes. 

• Ensures a workplace free of harassment and discrimination. 

• Participates in Performance Management Reviews and agrees to relevant performance improvement plans.

• Demonstrates total commitment to the Gas Station  Safety Operations, Human Resources and Accounts policies and procedures.

• Comply with the requirements of the OSH Act

• Actively participates in the investigation and development of corrective actions arising out of Incidents, Overages and Shortages, and customer complaints if required.

• Report health and safety incidents to Manager and/or Supervisor within the stipulated time frame.

• Active participation in all Safety related training and comply with all safety guidelines and policies of the company.

• Any other duties that maybe assigned by the accountant