Storeskeeper

To ensure that optimum stock levels are maintained, that all goods, perishable and non-perishable are stored under ideal conditions and that maximum security applies at all times, particularly when receiving or issuing goods.

• Certificate /Diploma in Business Management or inventory management or 3-5 Years previous job-related experience. Experience in the Hotel/Hospitality Industry would be a definite advantage.

• Knowledge of Microsoft Office and telephone protocol.

• Computer literate with the ability to learn new software applications.

• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

PRIMARY RESPONSIBILITIES

Prepare Purchase request as per the reorder level of stock or in the event of any immediate need arises.

Ensure that items received in storerooms and deep freeze are packed in an orderly manner so as to facilitate issuing on a first in first out basis.

Receiving:

After approval, a copy of the P.O must be dispatched to the Store Keeper

When the goods arrive , the P.O from his file will be corresponded with the invoice or delivery note meticulously taking into consideration the following :

DATE

P.O NUMBER

SUPPLIER’S NAME

ITEM SUPPLIED (checking for quality)

QUANTITY SUPPLIED

UNIT COST

TOTAL COST

When goods are received, the weight and other features are checked, and special care must be taken to verify quantity and quality. This requires the presence of the related personnel from the respective departments. All of this happens in the presence of the person receiving who will stamp the invoices after the abovementioned verification takes place.

Each invoice will have to be stamped with the receiving stamp upon verifying the listed details above and signed by the relevant personnel mentioned above.

 If amounts delivered exceed amounts ordered, the Storekeeper may accept the delivery with the approval of the Purchasing manager.

Any purchase order which remains "open" for more than one month is to be investigated and the discrepancy resolved.

Update MOD stores module with all items issued to other departments (transfers update) and received (receipt update).

Attach to all requisitions the transfer update print out that shows the cost of each item and total cost of that requisition.

Establish and maintain minimum and maximum stock level.

Perform a monthly physical inventory count in all categories of stock and check against MOD Stores ledger for variances.

Advise management on the unavailability of scarce and slow-moving items.

 Perform any other related tasks or responsibility as instructed by supervisor or manager.