Accounts Clerk

Position Summary

The Accounts Clerk is responsible for the daily financial administration and cash management

operations of ShawCorp Group and its associated brands, including Zappys Ice Cream, Boba

Fete, Bad Monkey Merch, and affiliated businesses.

The role requires a highly organized, trustworthy, detail-oriented individual capable of handling

financial records, payroll preparation, banking transactions, supplier payments, cash balancing,

filing systems, and coordination with the company’s external accounting firm.

The Accounts Clerk plays a critical role in ensuring that all financial records, cash movements,

wages, taxes, and operational financial documents are accurately maintained and properly

accounted for each day.

Required Skills

• Strong numerical and analytical skills.

• Excellent attention to detail and accuracy.

• Strong organizational and time-management abilities.

• Ability to work under pressure and meet deadlines.

• High level of integrity and confidentiality.

• Proficiency in Microsoft Excel and Google Sheets.

• Good communication and interpersonal skills.

• Ability to multitask and manage financial records across multiple branches.

Work Conditions

• Office-based role with regular interaction between branches, suppliers, contractors and

• banking institutions.

• Will require occasional travel to retail locations and banks.

• Increased workload during cash collection days, payroll periods, month-end balancing, and tax submission periods.

Key Responsibilities

Daily Financial Operations

• Review and reconcile daily sales reports from all retail locations using POS systems.

• Compare daily sales figures against cash movements and deposits.

• Update the company’s financial balance sheets and operational accounting

• spreadsheets daily.

• Verify all financial data entered from branches for accuracy and completeness.

• Ensure all financial records are balanced before the end of each working day.

• Cash Handling & Banking

• Coordinate and collect cash movements from retail locations weekly or as directed.

• Count, verify, and balance all cash received from branches.

• Prepare and conduct bank deposits for company accounts.

• Facilitate banking withdrawals for wages, operational expenses, and supplier payments.

• Maintain proper records for all banking transactions and receipts.

• Safeguard company cash and confidential financial information.

Payroll Preparation

• Prepare employee payroll for payment periods (15th and end-of-month payroll cycles).

• Calculate wages, overtime, holiday pay, and approved deductions accurately.

• Print and organize employee payslips.

• Allocate and prepare payroll cash for distribution where applicable.

• Maintain payroll records and employee payment tracking sheets.

• Coordinate payroll information with the company’s accounting firm.