Office Assistant

We're looking for someone who supports daily administrative and operational workflows. Responsibilities include managing client inquiries, tracking project and manufacturing schedules, processing purchase orders, and ensuring clear communication between the production floor, on-site installation crews, and corporate management.

• Experience: 1–3 years of administrative or clerical experience, ideally within a construction, manufacturing, or property development setting.

• Software Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel). Experience with project management or accounting software (e.g., QuickBooks) is highly preferred.

• Communication: Exceptional written and verbal communication skills.

• Organization: Strong multitasking skills with a high attention to detail in a fast-paced manufacturing or construction environment

• Tracking Orders: Assist the project management team by tracking the progress of prefabricated units from the manufacturing/assembly stage through to site delivery.

• Scheduling: Coordinate calendars for site visits, manufacturing milestones, and client consultations.

• Liaison: Act as the primary point of contact for internal staff, suppliers, and subcontractors

• Data Entry: Maintain accurate digital and physical records for project budgets, material costs, and delivery receipts.

• Client Communications: Answer incoming phone calls and emails, directing inquiries to the appropriate department or addressing basic questions about our prefab offerings.

• Documentation: Prepare and organize contracts, invoices, and shipping/permitting documents for prefab unit transport.