OPERATIONS ASSISTANT- IDB

We are seeking a highly organized, dependable, and proactive Operations Assistant to support our day-to-day operational activities. The successful candidate will help coordinate workflows, maintain accurate records, support meetings and events, and ensure that tasks are completed efficiently and on time. The role will contribute to improving overall efficiency, execution of operations and development effectiveness, while supporting measurable improvements across relevant internal performance indicators.

Qaulifications:

· A bachelor’s degree in business administration, Public Management, Management Studies, or a related field.

· Relevant experience in operations, administration, project support, or a similar role would be an asset.

· Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and electronic filing systems.

· Experience preparing documents, maintaining records, and coordinating meetings or events.

Required Skill and Competencies:

· Excellent organizational and time-management skills.

· Strong written and verbal communication skills.

· High attention to detail and commitment to accuracy.

· Ability to priorities tasks, meet deadlines, and work with minimal supervision.

· Sound judgement and discretion when handling confidential information.

· Strong interpersonal skills and the ability to work effectively as part of a team.

· A proactive, service-oriented, and adaptable approach to work.

· Provide administrative and operational support to the team.

· Process correspondence and documents in accordance with established procedures and deadlines.

· Maintain accurate and up-to-date electronic files, records, databases, and trackers.

· Assist with scheduling and logistical arrangements for meetings, workshops, conferences, and other activities.

· Prepare, format, proofread, and distribute reports, presentations, correspondence, and meeting materials.

· Monitor office supplies and assist with inventory, requisitions, and receipt of goods.

· Communicate professionally with internal teams, vendors, clients, and other external stakeholders.

· Track assignments and deadlines, follow up on outstanding matters, and escalate issues when necessary.

· Provide reception and general office support when required.

· Perform other related duties that contribute to the effective functioning of the organization.