Employing company - JSB Investments Inc. (Group)

Position title - Executive Personal Assistant to the Chief Executive Officer

Department - Administration

Reports to - Chief Executive Officer

Site - Soesdyke Head Office — site-based (no routine cross-site travel)

Schedule - Five-day work week plus alternate Saturdays. Core hours per JSB standard [HR confirm]. Tight-deadline environment; stays engaged with planning beyond standard hours when delivery requires it.

Work environment

Office-based (indoor); occasional movement around the Soesdyke premises

•     Proven experience as an executive / personal assistant, senior administrator or similar support role.

•     Strong planning, organisation and time-management ability.

•     Fair-to-good accounting / bookkeeping knowledge (developable); comfortable with figures and billing.

•     Strong problem-solving and execution — gets things done under tight deadlines.

•     Excellent written and spoken English; accurate, professional correspondence.

•     High discretion and integrity with confidential information.

•     Computer literate (email, documents, spreadsheets); able to learn Zoho Books.

Time, planning & priorities

•     Own and manage the CEO’s calendar, appointments, meetings and movement.

•     Plan the CEO’s day and week ahead; prepare agendas, briefing notes and the documents needed for each meeting.

•     Anticipate what is coming, prompt the CEO on deadlines, and hold the priority list.

Execution & follow-through

•     Capture action items and decisions; track them to completion and report status without being asked.

•     Coordinate with managers and staff across JSB to move tasks forward on the CEO’s behalf.

•     Close loops — chase outstanding items, confirm completion, and escalate blockers early.

Correspondence & documentation

•     Draft, format and manage emails, letters, memos and reports for the CEO.

•     Maintain orderly, retrievable records and files; document decisions and commitments in writing.

Accounts & billing support

•     Assist with billing, invoicing and basic bookkeeping tasks in Zoho Books.

•     Help check figures, reconcile, and prepare simple financial summaries; verify accuracy before submission.

Confidential & office support

•     Handle sensitive financial, contractual and staff/payroll matters with discretion.

•     Provide general executive and administrative support to keep the CEO’s office running.