We seek a highly organized and motivated Office Assistant to support our office's daily operations. The ideal candidate will handle administrative tasks, assist with office management, and ensure the smooth functioning of the workplace.
Qualifications:
- Education: A high school diploma or equivalent and an associate degree are a plus.
- Experience: 2-3 years of experience in an office or administrative role preferred.
Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy
- Friendly and professional demeanor
Preferred Qualifications:
- Experience with office equipment (copiers, printers, fax machines, etc.)
- Familiarity with office management systems and procedures
- Basic knowledge of bookkeeping principles
PROFESSIONAL COMPETENCIES:
The ability to demonstrate the following competencies to the described level to include but not limited to:
Ability to communicate effectively with others.
Motivated, goal-oriented, persistent, and skilled negotiator.
Ability to multi-task confidently.
Ability to understand and accurately apply basic math skills.
Ability to make competent use of work-related equipment and materials, including but not limited to:
Bullhorn, Job Boards, Perform Yard,
Must produce results within a structured environment and have the flexibility to identify and respond to priority changes.
Computer skills in basic programs are essential (Outlook, Word, Excel).
· Understanding of policies and procedures relative to the role.
· Understanding of quality outputs and standards required.
Key Responsibilities:
- Administrative Support: Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
- Reception Duties: Answer and direct incoming calls, greet visitors, and maintain a clean and welcoming reception area.
- Data Entry: Accurately input data into company databases and maintain records.
- Scheduling: Assist with scheduling meetings and appointments and coordinating office events.
- Filing: Maintain and organize physical and digital files and documents.
- Supplies Management: Monitor and manage office supplies inventory and place orders when needed.
- Correspondence: Prepare and distribute internal and external communications, such as memos, emails, and letters.
- Support: Support other team members as needed, assisting with special projects and tasks.