Purchase Clerk

The Purchase Clerk is responsible for managing purchasing activities, vendor sourcing, and administrative support functions to ensure smooth operational workflows. Key duties include obtaining quotations, preparing purchase orders and approval forms, coordinating hotel and vehicle bookings, and facilitating intercompany reconciliations. The role also involves tracking export rep allowances, supporting insurance claim processes, and overseeing inventory reconciliation for the garage and handling gain/losses.

QUALIFICATIONS AND EXPERIENCES

• 2 years’ experience in purchasing and accounting.

• Pursuing Level 2 CAT certification or equivalent qualification

KEY COMPETENCIES

• Work Independently and as part of a team when required.

• Honest

• Willing go to the extra mile to get the work done

• Sourcing vendors to satisfy purchasing needs

• Obtaining 3 quotations for all purchases

• Preparing PO’s

• Preparing XG1’s (approval forms to send to Trinidad)

• Establishing credit lines with various vendors

• Hotel and vehicle bookings for guests and export reps

• Following up on cash allowances for export rep

• Following up on outstanding information as it relates to insurance claims

• Intercompany reconciliation

• Garage inventory count and reconciliation

• Gain/loss on handling reconciliation

• Other duties assigned