Administrative Assistant

The Administrative Assistant provides administrative and clerical support to ensure efficient day-to-day office operations. The role supports management, supervisors, and project teams by handling documentation, correspondence, records management, and general office coordination in accordance with company procedures.

• Secondary school education (CXC / O-Level preferred)

• Certification or diploma in Office Administration or related field is an advantage

• Skills & Competencies

  • Proficiency in Microsoft Office (Word, Excel, Outlook)

  • Good written and verbal communication skills

  • Strong organizational and time-management skills

  • Attention to detail and accuracy

  • Ability to work independently and as part of a team

  • Professional attitude and strong work ethic

Key Responsibilities

• Provide general administrative and clerical support to management and staff

• Prepare, file, and maintain documents, reports, and records (physical and electronic)

• Handle incoming calls, emails, and correspondence professionally

• Schedule meetings, appointments, and coordinate office activities

• Assist with data entry, timesheets, attendance records, and filing systems

• Support procurement and logistics documentation when required

• Assist with preparation of invoices, purchase orders, and delivery notes

• Maintain confidentiality of company and employee information

• Support HSE and HR documentation (training records, employee files, etc.)

• Perform other administrative duties as assigned