Provide telephone answering, administration, and reception services. Organize the mail, welcome visitors, and provide hospitality to guests and clients. Provide HR administrative support either as part of the team or individually.
Two (2) years' experience in a similar capacity
Well presented with exceptional customer service skills.
Ability to provide an effective reception and switchboard service and able to receive guests on arrival in a friendly, helpful, and approachable manner.
Must exhibit a willingness to learn and possess the ability to multi-task and meet tight deadlines, and to follow instructions.
Excellent verbal and written communication skills, MS Office (Word, Excel, and PowerPoint) and email systems,
Strong administrative coordination abilities
Answer, screen and direct incoming phone calls while providing basic information to callers. Receive and relay messages.
Greet, direct, and announce visitors appropriately.
Receive, sort and distribute mail and deliveries. Record outgoing mail for postal and courier services as appropriate. Maintain franking machine ensuring rates are updated in a timely manner.
Assist the HR Manager with general administrative duties as required. Maintain, support and input information to the HR system and generate reports to support the HR function.
Maintain security by following procedure, monitor the log book, and issue visitor badges.
Maintain safe and clean reception in compliance with procedures, rules and regulations.
Schedule conference and meeting room appointments.
Ensure knowledge of staff movements in and out of the organization.
Always obtain reception relief from other office staff, regardless of duration.
Report any faults with switchboard immediately by calling IT Department.
Logging and coding vendor invoices for payment process
Coordinating Personnel logistics
Book ground and air transportation, accommodation, medical services appointments.
Track and order service awards.
Managing office stationery inventory
Track and maintain archived files (both paper and electronic).
Provide onshore support during Emergency Response.
Provide support to the operations – Personnel Administrator when required.
Other duties as assigned.
We know that our stakeholders want to interact with a recruitment company that puts them first. At Leader Engineering Guyana Inc, money is not the motivation. We understand the importance of the relationships that we have and the ones we are looking to build. We want to work with people who value us and feel comfortable leaving us to find them the best contractors. Ensuring that our clients and candidates are provided with all the information that they need about us enables us to support them in an effective manner. We believe that open, honest and candid relationships are the backbone of our success. Everyone at Leader Engineering operates with full transparency to keep all interested parties happy. Our relationships give us the foundation to continue to grow and improve our service even further. Every situation is different, but our overall approach never varies. This is why we are so successful. We believe inconsistency and a methodical approach that gives our clients the best service and candidate quality possible. We take the time to understand your needs and requirements. We treat our clients and candidates equally. Our aim is to get the best individual possible for you or find you the best role to suit your experience, which is why we communicate with you about industry specifics and your personal requirements to achieve the best outcome for all parties