Assistant – Finance & Operations (Management Level)

Working Hours: Monday to Saturday | 8:00 AM – 5 PM

Are you a driven and detail-oriented professional ready to take your career to the next level? We are seeking a proactive and highly organized individual to support our Finance and Operational Management Division. This is a strategic management role requiring precision, problem-solving ability, and strong leadership in a dynamic business environment.

• Minimum 3+ years of experience in a financial/operations assistant or administrative leadership role.

• Proficient in MS Excel, budgeting systems, and financial coordination tools.

• Exceptional organizational and multitasking skills.

• Ability to work independently while adhering to deadlines and high-performance standards.

• Strong analytical skills with attention to accuracy and detail.

  Ideal Candidate Traits:
  Professional demeanor and communication skills.

• Demonstrates initiative and accountability.

• Flexible and responsive to operational urgencies.

• Team-oriented with leadership capability.

Finance Support & Cash Flow Coordination

• Monitor and manage cash flow operations across multiple branches.

• Verify incoming funds and facilitate timely bank deposit transactions.

• Assist with payment processing and timely dispatch to vendors and departments.

Budget Planning & Financial Oversight

• Coordinate monthly budgeting exercises across business units.

• Ensure all expenditures align with approved procurement and budgetary targets.

• Support purchase order processing and financial approval workflows through internal systems.

Procurement & Project Coordination

• Assist in procurement planning and execution for both regular and specialized purchases.

• Analyze project requirements and prepare or review BOQs in collaboration with engineering and procurement teams.

• Ensure vendor documentation and compliance records are kept up-to-date.

Compliance & Operational Monitoring

• Support the company’s compliance efforts for statutory requirements (GRA, NIS, etc.).

• Track utility usage and perform monthly verifications on billing and service records.

• Audit branch-level operations and report findings to management.

Staff Coordination & Training

• Provide oversight support to branch office operations.

• Assist with staff scheduling, work coordination, and policy adherence.

• Organize periodic staff training sessions and performance development meetings.

Administrative & Reporting Support

• Compile financial and operational reports for review by the CFO and executive team.

• Participate in management reviews and provide structured updates on business support functions.

• Support digital system entries and documentation upkeep via internal platforms.