Head - Procurement

1.       Prepare and present requests for purchases to the Internal Tender Committee, Ministerial Tender Board and National Procurement and Tender Administration regulations and procedures.

2.       To ensure full compliance and adherence to the Internal Tender Committee, Ministerial Tender Board and National Procurement and Tender Administration regulations and procedures.

3.       To garner full compliance with all relevant internal procedures and policies for the procurement of goods and services for the Agency.

4.       To ensure that all products and supplies purchased meet high-quality standards and comply with specifications ensuring value for money.

5.       Estimate and establish the cost parameters and budgets for purchases.

6.       Manage procurement and disbursement of Agency stock/inventory.

7.       Spearhead the preparation of procurement related documents and follow up with suppliers.

8.       Liaise with departments to determine their equipment, product and service needs to guide supplier and contractual expectations.

9.        Develop and monitor of the annual Procurement Plan.

10.    Maintain desired timelines for the preparation of Expressions of Interest, Tenders and Contract Agreements.

11.    Establish and maintain a database of contracts issued for goods and services with an effective tracking mechanism to highlight key suppliers and the Agency’s obligation.

12.    Preparation of annual budgets to meet the Agency’s mandate.

13.    Monitor to ensure that supplier databases are regularly updated with reliable supplier and service provider information.

14.    Stay up-to-date on procurement best practices and legislative compliance and keeping abreast of changes in the procurement field.

15.    Preparing and submitting procurement reports.

16.    Managing the welfare and development of staff through leadership of effective objective setting, communication, guidance, coaching, mentoring, performance appraisals, training, and development assistance.

§  A minimum of B.Sc in Procurement, Accountancy, Management, Public Management or a related field with at least five (5) years’ experience in a similar capacity.

§  Strong leadership and communication skills.

To implement procurement policies and procedures for the Agency and to lead and support the procurement staff.