Human Resources Coordinator

Position Summary

The HR Coordinator supports the Human Resources function by coordinating daily HR operations, maintaining employee records, assisting with recruitment and onboarding, supporting benefits administration, and helping ensure compliance with company policies and labor regulations.

This role serves as a key support function to both management and employees by promoting efficient HR processes, employee engagement, and administrative excellence.

Qualifications

Education

• Associate’s or bachelor’s degree in human resources, Business Administration, or related field preferred

Experience

• 1–3 years’ experience in HR administration or coordination

• Experience supporting recruitment, employee records, or payroll preferred

Skills & Competencies

• Knowledge of HR principles and labor practices

• Strong organizational and administrative skills

• Attention to detail and accuracy

• Strong interpersonal and communication skills

• Confidentiality and professionalism

• Proficiency in Microsoft Office (Excel, Word, Outlook)

Personal Attributes

• Professional and dependable

• Organized and proactive

• Discreet and trustworthy

• Team-oriented

• Service-focused

Strong problem-solving skills

Key Responsibilities

Recruitment & Onboarding

Assist with recruitment activities, including posting vacancies, scheduling interviews, and coordinating candidate communications

Support screening and selection processes

Prepare offer letters and employment documentation

Coordinate employee onboarding and orientation programs

Ensure all new hire documents are completed and properly filed

Support probation tracking and onboarding follow-up

Employee Records & HR Administration

• Maintain and update employee personnel files and HR records

• Ensure confidentiality and accuracy of employee information

• Track employee data including:

  • Attendance

  • Leave records

  • Contract renewals

  • Disciplinary records

  • Training records

• Prepare HR correspondence, letters, and employment verification documents

Benefits Support

• Support administration of employee benefits and related documentation

• Assist employees with payroll and benefits inquiries

Employee Relations Support

• Support employee engagement initiatives and staff communications

• Assist in addressing routine employee concerns and escalating issues when required

• Support disciplinary and grievance documentation processes

• Help promote compliance with company policies and workplace standards

Compliance & Policy Administration

• Support compliance with labor laws and company policies

• Assist with HR audits and documentation reviews

• Help maintain and update HR policies, procedures, and forms

• Support implementation of HR initiatives and projects

Reporting & HR Metrics

• Prepare routine HR reports and maintain HR trackers

• Support reporting on:

  • Headcount

  • Turnover

  • Absenteeism

  • Recruitment status

  • Training compliance