Procurement Officer

Procurement Officer has to appoint the best supplier, after having thoroughly researched and investigated all factors in terms of quality, quantity, price, time and continuity, as well as providing an effective back-up service to deal with supplier problems.

• 1 -2 years previous experience related commercial or industrial procurement experience. Experience in the Hotel/Hospitality Industry would be a definite advantage.

• Compute accurate mathematical calculations.

• Must have knowledge of Online shopping

• Fluency in English.

• Familiarity with statistical reports.

• Experience in strategic planning and execution.

• Maintain confidentiality of guest information and pertinent hotel data.

To be fully conversant with current market prices of all items required by the hotel or catering department.

Maintaining accurate records of purchases, pricing, and supplier information.

Ensuring that goods or services are received and recorded correctly.

To select suppliers with great care by researching their background, establishing their credentials and their standing in the industry regarding their ability to match price and maintain deliveries.

Receive properly authorized purchase request form prepared by the stores clerk, receive signed purchase request forms from various department heads as well as market list from Kitchen.

If items are needed by the operation, it must be by approved by:

• Head Office

• General Manager

• Finance Manager

In addition to the Procurement Officer normally create an expense sheet that is normally used by the Procurement Department for documenting any Petty expense incurred in transporting goods from the store to the hotel. This form is normally signed by the Transportation provider, the department manager.

Call suppliers to place order and send original PO to supplier.

Send copies of PO to Storekeeper.

File purchase orders in chronological order.

Doing surveys and maintaining and updating supplier database.

To visit suppliers’ premises so that the quality of their products can be verified, also gaining visual proof of their operating standards.

To listen carefully to the salesperson to glean as much information as possible, particularly with regard to new products.

To negotiate the terms of the agreement fairly, bearing in mind the price, quality and continuity of supply.

To review and update company buying policies and procedures.

Perform any other related tasks or responsibility as instructed by manager.