High school diploma, at least 5 CSEC subjects inclusive of Maths & English.
Must be bilingual (English & Spanish)
Knowledge of Microsoft office (Excel, Word, PowerPoint, Outlook etc)
Administrative Support:
Provide general administrative and clerical support to executives, managers, or departments.
Maintain organized filing systems—both digital and physical.
Answering Calls and Emails:
Manage incoming and outgoing phone calls professionally.
Handle email correspondence and route messages to the appropriate individuals.
Scheduling and Calendar Management:
Schedule appointments, meetings, and conferences.
Maintain calendars for executives or teams and send reminders.
Document Preparation:
Draft, format, and proofread letters, memos, reports, and other documents.
Prepare meeting agendas and take accurate minutes during meetings.
Reception Duties:
Greet visitors and direct them appropriately.
Manage visitor logs and handle basic inquiries.
Record Keeping:
Organize and maintain records, databases, and confidential files.
Ensure compliance with data protection and privacy standards.
Office Supply Management:
Monitor office supplies and place orders as needed.
Liaise with vendors for maintenance and services.
Coordination and Communication:
Serve as a point of contact between staff, clients, and external partners.
Coordinate internal communications and help ensure timely follow-ups.
Support for Office Functions:
Help organize company events, training sessions, and meetings.
Ensure smooth day-to-day office operations.