1. Assist in preparing procurement documents such as Requests for Quotation (RFQs), purchase orders, and supplier evaluations.
2. Support the dispatching of RFQs and follow up with suppliers to ensure timely responses.
3. Maintain and update procurement records, including the Contract Register, Asset Register, and other tracking documents.
4. Ensure procurement activities adhere to National Procurement and Tender Administration Board regulations and internal policies.
5. Assist in researching and identifying potential suppliers for goods and services.
6. Assist in tracking the flow of procurement documents and ensure they are properly filed and archived.
7. Conduct periodic checks and assist with inventory management of agency assets and fixtures.
8. Support the preparation of letters and reports for procurement boards and internal committees.
9. Attend procurement-related meetings and take meeting minutes as required.
10. Organize and maintain procurement files, ensuring documents are accurately stored and easily accessible.
11. Assist in monitoring supplier performance and reporting any concerns to the procurement team.
12. Help coordinate procurement-related bookings, including accommodations, flights and transportation.
13. Perform other administrative support duties as needed to assist the procurement team.
Qualifications and Work Experience:
A minimum of five (5) CSEC subjects including Mathematics and English Language.
At least one (1) year’s experience in a similar capacity.
Computer literacy with good communication skills.
Competencies:
Good interpersonal skills and the ability to work as a team.
Good computer skills and proficiency in Microsoft Office.
Confidentiality is required as he/she will be dealing with information of a confidential nature.
To provide administrative and operational support in the procurement process, ensuring compliance with procurement regulations and internal policies, maintaining accurate records, coordinating supplier interactions and assisting in the efficient acquisition of goods and services to support the agency’s operations.
Environmental Protection and Regulation.