As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The Administrative assistant role requires a high level of professionalism, attention to detail and the ability to multitask effectively.
I. Atleast 5 subjects Csec mainly Mathematics and English.
II. 3 years of working experience in a similar field is required.
III. Computer literate (Proficient in WORD and EXCEL).
IV. Competent and efficient.
V. Can work with minimal supervision and possesses strong team orientation.
VI. Familiarity with QuickBooks and VAT return preparation will be an asset.
a) Manage emails, letters, packages, phone calls and other forms of correspondence
b) Assist in the preparations of agendas for meetings
c) Attend meetings; take minutes as necessary
d) Track and replace office supplies as necessary
e) Maintain a filing and recording system
f) Preparation of Payroll on a monthly basis
g) Submit reports and prepare proposals and presentations as needed
h) Preparation and monitoring of invoices as well as the tracking of payments.
i) Coordinate activities throughout the company to ensure efficiency
j) Assist colleagues whenever there is an opportunity to do so