Administrative Assistant

Our quickly growing exploration company is looking for an experienced administrative assistant who will play an essential role in supporting senior management in our daily operations. This is an excellent opportunity for a proactive, organized and detail-oriented individual who is ready to grow with us and assume responsibilities.

• Minimum of 2 years experience with general business operations and administrative requirements

• Diploma, business degree or certificate in office administration, secretarial studies or a related field or an equivalent combination of academic and work experience

• Experience in Quickbooks accounting, expense reporting, banking, account reconciliations

• Organizational Skills - Ability to manage multiple tasks, prioritize effectively, and maintain an organized workspace

• Communication Skills - Strong verbal and written communication abilities to convey information clearly and professionally

• Time Management - Proficiency in managing one’s time effectively, meeting deadlines, and balancing various responsibilities

• Attention to Detail - Meticulousness in preparing, reviewing documents and completing tasks accurately to avoid errors

• Technical Proficiency - Familiarity with office software (e.g., Microsoft Office Suite, Quickbooks, Google Workspace) and tools for scheduling, project management, and communication

• Report to the senior management for daily updates, accomplishments, and any issues requiring attention

• Manage daily administrative tasks, including scheduling, payments and organizing documents

• Coordinate team meetings and events and prepare agendas

• Assist in project management by tracking deadlines and facilitating communication

• Handle expense reporting, invoicing, and basic accounting tasks such as data entry

• Liaise with vendors, auditors, government offices and our exploration field crew, providing logistics support

• Maintain office supplies and manage inventory

• Assist with day-to-day errands such as banking, payments and organizing the filing system

• Be capable of working independently