Project Administrator

The Project Administrator will provide administrative, coordination, and documentation support to ensure the efficient execution of projects.

This role will serve as the central point for project record-keeping, communication, and compliance tracking, supporting project teams in meeting timelines, budget targets, and quality standards.

- National Senior Certificate (Matric) advantageous; tertiary qualification in Project Management, Business Administration, or a related field preferred but not essential.

Project Administration and Documentation

• Maintain and update project documentation, including contracts, purchase orders, invoices, permits, and technical records.

• Ensure all project records comply with internal standards and client requirements.

• Prepare, distribute, and archive meeting minutes, reports, and correspondence.

• Track project milestones and deliverables, updating schedules accordingly.

Financial and Procurement Support

• Assist with purchase requisitions, supplier engagement, and procurement tracking.

• Support invoicing processes by compiling supporting documentation and monitoring outstanding payments.

• Track project expenses and assist in maintaining budget control.

Communication and Coordination

• Coordinate with project managers, field teams, suppliers, and clients to ensure timely information flow.

• Manage mobilisation and demobilisation logistics, including travel arrangements, accommodation bookings, and personnel schedules.

• Liaise with internal departments (finance, HR, logistics) to support project needs.

Compliance and Quality Assurance

• Ensure that all documentation is accurate, complete, and aligned with quality and compliance standards.

• Support project audits and reviews by preparing required records.

• Monitor project adherence to client specifications and internal procedures.

Safety

• Role model standards for the SHEQ performance and behaviour consistent with the Company's health, safety, environmental and quality vision and policies, influencing those around me.

• Contribute to the identification and logging of SHEQ incidents and observations in the incident reporting system and supporting initiatives to achieve SHEQ culture.

• Embrace, display and promote the company values and ensure a safe working environment is maintained.

• Initiate a formal non-conformance report when a deviation of the system occurs, possible improvements are identified or when a non-conformity is identified.

Experience

• Minimum 3 years' experience in a project administration or coordination role.

• Exposure to contract administration and supplier management is advantageous.

• Knowledge of health, safety, and environmental (HSE) compliance requirements is beneficial.