Confidential Secretary to the Dean

We are seeking a highly organized, discreet, and professional individual to serve as a Confidential Secretary to the Dean . The successful candidate will provide high-level administrative and secretarial support, ensuring the efficient and confidential operation of the Dean’s office.

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field

• Proven experience in a similar administrative or secretarial role

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• High level of integrity and confidentiality

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

• Ability to multitask and work under pressure

Key Responsibilities

• Provide comprehensive administrative support to the Dean

• Manage schedules, appointments, and meetings

• Prepare, draft, and manage correspondence, reports, and official documents

• Handle confidential and sensitive information with discretion

• Maintain filing systems (electronic and physical)

• Coordinate meetings, including preparing agendas and taking minutes

• Liaise with faculty, staff, students, and external stakeholders