ACCOUNTS CLERK

The Accounts Clerk supports day-to-day financial operations for gas station and mini mart locations. This role focuses on accurate reconciliations, timely postings, and consistent updates to accounting software, helping ensure strong financial controls and reliable reporting across all sites.

• Basic understanding of accounting principles

• Strong attention to detail and accuracy

• Ability to work with numbers, reports, and deadlines

• Comfortable using accounting software, POS systems, and spreadsheets

• Good communication and willingness to learn

• Honest, reliable, and process-driven

Key Responsibilities

1. Reconciliations

• Perform daily, weekly, and monthly reconciliations including:

  • Cash, card, and POS settlements

  • Fuel sales and pump readings

  • Mini mart sales vs system reports

• Identify discrepancies and report variances promptly for investigation

• Assist with stock and inventory reconciliations where required

2. Accounting Postings

• Post daily sales, expenses, supplier invoices, and journals accurately

• Maintain proper filing and documentation for all financial transactions

• Support payroll, petty cash, and expense tracking entries

• Ensure postings align with approved reports and source documents

3. Accounting Software & System Updates

• Enter and update data in accounting and POS-related systems

• Maintain accurate ledgers, charts of accounts, and transaction records

• Assist with system clean-ups, corrections, and data validation

• Support software updates, report generation, and internal audits

4. Administrative & Support Duties

• Coordinate with site managers, supervisors, and operations teams for data collection

• Prepare basic financial summaries and schedules when requested

• Follow company policies, procedures, and internal controls at all times