Civil Engineering Clerk / Document Clerk

We are seeking a detail-oriented and organized Civil Engineering Clerk / Document Clerk to provide administrative and document management support to our civil engineering team. This role will assist with preparing, reviewing, and maintaining project documentation to ensure accuracy, compliance, and smooth project workflow.

• High school diploma required; post-secondary coursework in administration, engineering technology, or related fields an asset

• Previous experience in document control, administrative support, or engineering support preferred

• Strong organizational skills and attention to detail

• Proficiency with MS Office (Word, Excel, Outlook) and document management tools

• Ability to manage multiple tasks and meet deadlines

• Strong written and verbal communication skills

• Familiarity with engineering terminology or construction documentation is an advantage

• Organize, maintain, and update project files, drawings, reports, and records

• Assist civil engineers with preparing technical documents, correspondence, and submissions

• Track document revisions and ensure version control is properly maintained

• Input data into project management systems and maintain documentation logs

• Support the preparation of permit applications, contracts, and tender documents

• Coordinate the collection of information from internal teams and external partners

• Proofread documents for accuracy, formatting, and completeness

• Assist with meeting preparation, including agendas, minutes, and supporting materials

• Perform general administrative duties such as filing, scanning, and distributing documents