Office Manager

The Office Manager oversees daily office operations, ensuring efficiency by managing supplies, coordinating schedules, supporting staff, maintaining procedures, and handling administrative tasks for a smooth workflow and a positive environment. They serve as a key liaison between staff and senior management, managing processes, onboarding new employees, providing oversight of current personnel, and ensuring compliance

Qualifications:

●     Education: Minimum bachelor's degree in Business Administration or related fields.

●     Experience: Previous experience in office management or administration.

●     Skills: Strong organisational and planning skills, excellent communication and leadership abilities, proficiency in administrative software and technology, and strong problem-solving and adaptability.

Responsibilities:

●     Keep track of all employee records in the company, including file updates and responding to employee queries regarding work.

●     Update all new laws concerning employee and employer rights.

●     Prepare warning letters, job letters, memos, and recommendations.

●     Issue application forms and contracts to sites for workers and subcontractors.

●     Apply for work permits for all foreign workers and subcontractors, following through with the applications and updating employees on their progress.

●     Check all reports and records from the secretary to ensure that the CEO, GM, CFO, Site Manager, and clients have the necessary information.

●     Establish policies and procedures for staff.

●     Ensure adequate staff levels to cover for absences and peaks in workload.

●     Write reports for senior management and deliver presentations.

●     Recruit qualified personnel for specific positions. Ensure that all imported items are available in the country for speciality work.

●     Ensure compliance with office rules and duties by all office staff and site managers.

●     Pack all desks and label files for easy accessibility in emergencies.