Provide general administrative support to the organization or specific departments, including managing phone calls, emails, and correspondence, scheduling appointments and meetings, maintaining calendars, and organizing and maintaining files and documents
Assist in organizing and coordinating meetings, including scheduling meetings, sending out invitations and reminders, preparing meeting agendas and materials, taking minutes, and distributing them to attendees. Ensure meetings run smoothly and follow up
Maintain accurate and up-to-date records and databases, such as employee records, contact lists, project files, or financial documents. Ensure confidentiality, security, and easy retrieval of information.
Assist in the preparation, formatting, proofreading, and editing of various documents, such as reports, presentations, spreadsheets, memos, or official correspondence. Ensure accuracy, clarity, and adherence to organizational standards.
Coordinate travel arrangements, including booking flights, accommodations, transportation, and visas for staff members.
Confidentiality and Data Security: Handle sensitive and confidential information with discretion, maintaining confidentiality and ensuring data security. Adhere to organizational policies and legal requirements regarding data protection and privacy.
Assist in the day-to-day operations of the office, including managing office supplies, coordinating equipment repairs and maintenance, ensuring a functional and organized work environment, and implementing efficient administrative systems and procedures.
Provide support to teams or departments within the organization, including assisting with project coordination, coordinating team activities, facilitating communication and collaboration, and assisting in the execution of tasks or projects as needed.
Diploma in secretarial duties, business management or related field
CSEC Mathematics and English (Grades I to III)
PC proficient
MS Word and MS Excel basic level required
Coordinating with required departments for Faculties payroll report.
Management of Dean's calendar.
Greeting and escorting guests to Dean's office/boardroom
In-office serving
Meeting minutes where required including generation of MOM ID
Assisting the Dean as required for the smooth processing of the academic activities