Accountant

The Accountant ensures accurate financial records and compliance with regulations. Core duties include managing accounts receivable and payable, performing bank reconciliations, preparing statutory payments, processing invoices, and supporting audits. The role also involves payroll oversight, tax compliance, and preparing management reports to support smooth financial operations.

• Five (5) CXC subjects inclusive of Mathematics and English

• Level 2 ACCA qualification or equivalent

• Minimum of 2-3 years experience in a similar position

• Adept computer skills

• Must be a team player

• Excellent time management skills

• Confidential and trustworthy

• Knowledge of relevant legislation, policies and procedures and office practices

• Basic HSE knowledge would be an asset

• Strong verbal and written communication skills

• Proficiency using QuickBooks & Microsoft Office especially Excel

• Maintain professional relations with clients, Banking Institutions, Regulatory Bodies and Internal Departments

• Ensure all data is recorded accurately for reference and audit of payments

• Ensure all bank reconciliations are done accurately and within given timeframes

• Ensure all cheque payments from clients are received, deposited to accounts, and internal records updated

• Follow up on the Accounts Receivable/ Credit and collections on a weekly basis.

• Record all invoice payments received via cheque or bank transfer

• Prepare for review the Accounts payable to suppliers

• Prepare monthly statutory payments to government bodies

Payroll

• Receive and confirm all changes for temporary and clients’ payroll

• Collect daily, weekly, fortnightly & monthly employee timesheets/data for various payrolls

• Enter data into software: Generate new payroll period, set up new employees, enter payroll processing data, discharge of employee, printing/processing of statutory reports, preparing payroll reports.

• Calculate employee work hours

• Calculate employee benefit & deductions

• Prepare employee compensation checks using payroll software

• Ensure taxes comply with company and local regulations

• Schedule electronic payments for review & approval

• Record/Print payroll summary report & review for accuracy

• Record/Print Bank report and set up ACH file

• Follow procedure for generating and distributing e-pay slips to relevant employees, preparing payroll totals, preparing reports for clients and submitting statutory payments

• Respond to client and employee questions about compensation. taxes, benefits & deductions, maintaining professionalism and confidentiality at all times

• Prepare year end statutory documentation

Invoicing

• Prepare pro forma invoices (Where applicable)

• Generate Invoice number in invoicing register

• Prepare invoices for all services performed, inserting notes on invoice regarding leave, etc. (Where applicable)

• Follow procedure for submitting invoices to manager to review

• Enter invoices into accounting software and e-mail invoices to clients

• Save all invoices dated/labelled/named accordingly on the computer server

• Reconcile payroll records

• Confirm accurate tax withholding and remittance

• Prepare audit as requested

Audit

• Verify employees included on payroll, and analyze payroll data- each employee’s base salary, overtime rates, tax deductions

• Verify client requirements and correct time categories and approvals

• Reconcile all payroll records

• Confirm accurate tax withholding and remittance

• Prepare audit reports as required

Other

• Adhere to company code of conduct and operation procedures.

• Assist with any other requests that are departmentally or company related.

• Prepare management reports for Director on a monthly basis or as required.