Engineering Administrative Assistant

To provide administrative and clerical support to the Engineering Department, ensuring smooth documentation, record‑keeping, and coordination of departmental activities. This role is essential for maintaining efficiency and compliance in project and office operations.

• Diploma or certificate in Business Administration, Office Management, or related field.

• At least 2 years’ experience in administrative or clerical work (experience in construction/engineering environment is an asset).

• Strong organizational and multitasking skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Good communication and interpersonal skills.

• Ability to work independently and maintain confidentiality.

• Attention to detail and accuracy in documentation.

• Prepare, organize, and maintain engineering documents, reports, and correspondence.

• Assist with filing, data entry, and record management for project documentation.

• Support engineers with preparation of permits, compliance forms, and submissions.

• Track deadlines and ensure timely submission of reports and paperwork.

• Coordinate with HR, Accounts, and other departments for document flow.

• Maintain inventory of office supplies and assist with requisitions.

• Provide general administrative support to the engineering team as required.