Senior Accounts Clerk

This position is responsible for the operational oversight of the Accounts Receivable function of the Finance Department. The incumbent is expected to possess strong leadership and management skills.

• A minimum of five (5) CXC passes, including English Language and Mathematics.

• CAT qualification or equivalent.

• A minimum of three (3) years’ experience in Accounts Receivable Management.

• Proficiency in Microsoft Office Suite.

• Excellent analytical and organizational skills.

• Ability to work effectively within a team.

• Excellent oral and written communication skills.

• Preparation of the Group’s AR Report DAILY and submission by 9am the following morning for the previous day’s closing position.

• Preparation of customer’s correspondence including but not limited to Credit purchase agreements, credit letters, leasing agreements, Memorandum of Understanding (MOU) and security arrangements.

• Follow-up with customer and divisions for invoices in arrears

• Timely preparation of all customer’s reminder letters inclusive but not limited to 1st , 2nd and 3rd reminders.

• Timely escalation of customers that requires legal attention to the Accountant/Finance Manager.

• Oversight of the daily balancing of cash & cheques with the Cashier.

• Coordination of regular bank deposits to ensure that the cash on hand insurance limits are not exceeded.

• Liaising with external security to collect deposits from premises.

• Updating of Daily balancing reports for all companies.

• Posting of the daily allocation journals by 10am the following morning for the previous day’s receipts for all companies.

• Processing credit memos in the ERP system provided that all documentation and approval has been given for same.

• Daily processing of all customer receipts in the ERP system by 10am the following morning.

• Maintaining records of ALL customers’ credit applications & documents and submitting new ones for approval after due diligence is completed.

• Assistance in establishment of security interest on customer’s purchases and follow-through with sales until completion.

• Preparation of the monthly FIU report by 02nd day of the new month for the previous month.

• Review of insurance policies assigned to ICON and ensuring that same is in line with signed credit purchase agreement.

• Notification to insurance companies to remove assigned insurance policies when customers have paid off their balances owing to the company.

• Preparation of junior staff commission by 10th of every month for review by the Accountant and subsequent approval by the Finance Manager.

• Preparing and sending out monthly customer statements by the 05th of every month and promptly following up on payments.

• Timely notification to management of customers who exceed their credit limits and those which are in arrears.

• Preparation of the monthly VAT returns for all companies by the 15th of every month.

• Creation of customer accounts in the accounting ERP system provided that the credit application has been approved by management.

• Completion and accurate monthly closure of AR modules for the Group on the 1st day of the new month.

• Prepares all suppliers credit applications including both local and foreign

• Applying for National Insurance Scheme and Guyana Revenue Authority Compliances in accordance with stipulated deadlines.

• Monthly verification of all fixed assets in the register by the 15th of every month considering serial and fixed asset numbers.

• Assignment of fixed asset numbers and continuous monitoring of same.

• Preparation of all assigned balance sheet schedules and submission to the accountant by 01st day of the new month including but not limited to all bank’s accounts, foreign principle, prepayments and accruals.

• Assisting in the year-end audits.

• Acts as the cashier relief in cases when the cashier is not present or on lunch.

• Any other duties that may be assigned by management.