Administrative Assistant

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This position is responsible for a variety of tasks including scheduling meetings, handling correspondence, managing files, and supporting team members with organizational tasks. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and time-management skills.

·         High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).

·         Proven experience as an administrative assistant or in a related role.

·         Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office equipment.

·         Strong written and verbal communication skills.

·         Excellent organizational and time management skills.

·         Ability to multitask and prioritize effectively.

·         Professional, dependable, and attentive to detail.

·         Regular working hours with occasional overtime as required.

·         Provide general administrative and clerical support including mailing, scanning, faxing, and copying.

·         Maintain electronic and hard copy filing systems.

·         Schedule and coordinate meetings, appointments, and travel arrangements.

·         Prepare and modify documents including correspondence, reports, drafts, memos, and emails.

·         Answer calls, take messages, and respond to inquiries in a professional manner.

·         Order and maintain office supplies inventory.

·         Assist in the preparation of regularly scheduled reports.

·         Handle confidential information with discretion.

·         Support team members and management with ad-hoc tasks as needed.